Request Planning Assistance

Submit your reunion Request for Proposal (RFP) form

Ready to start planning your family, military or class reunion? We have two convenient options available to submit your request. Note: If you require less than 10 sleeping rooms per night or meeting space only, please contact hotels directly with your request.

Online RFP

Simply fill out the form below and a representative from each individual company will respond with a proposal to help you plan your unique Atlanta reunion.

Download RFP

Download the Reunion RFP Word document and submit your request to reunions@atlanta.net.

Reunion Request for Proposal (RFP) form

*Note: If you require less than 10 sleeping rooms or meeting space only, please contact hotels directly with your request.

STEP 1: Please complete this form. Once received, we’ll share your information with the best hotels that meet your reunion needs.
STEP 2: Hotels will contact you with rates and availability and work with you directly throughout the planning process.
STEP 3: Once you sign a contract with a hotel within the Downtown, Midtown, or Buckhead areas, please notify us via email. This will qualify you for complimentary brochures and other services.

Reunions RFP

Contact Name*
Address 1
Address 2
City
State
Zip
Phone*
Email*
Reunion Name*
Preferred Dates*

Please include years
Alternate Dates

If you are not flexible at all, please say DATES SET
Total Attendance*
Frequency
Competing Cities

Are you considering other cities besides Atlanta for this reunion?
Who makes the final decision on the hotel?

Committee or Client
What date do you need proposals from the hotels?
MM slash DD slash YYYY

We normally give 5 business days for hotels to respond
Contract Sign Date
MM slash DD slash YYYY

Please specify what date will you sign a contract to secure a hotel
Room Block (please break down by day)
Group discounts begin at 10 rooms per night. Hotels usually can accommodate 4 people per room. If you sign a contract for rooms you do not use, the hotel may hold you accountable. Please give your most realistic estimate.
Wed*
Thu*
Fri*
Sat*
Sun*
Mon*
Tue*
Food & Beverage Program
Example: Saturday, Meet & Greet, 50 ppl, Light appetizers
Date
MM slash DD slash YYYY

Name of Function

Meet & Greet, Banquet, etc.
Number of People
Type of Meal

Plated/Buffet/Appetizers
Location

Hotel/Park/Offsite
History/Future (List the city and hotel for last 2-3 years)
Where was your reunion held previously? Example: 2009, Las Vegas, NV, Hilton, $99
#1
#2
#3
Other Information
Desired Sleeping Room Rate Range
Areas of the city you are able to consider
Please list any other special requests/considerations that may make a difference
Pool, Airport Shuttle, Parking, ADA rooms, etc.
Please list any local attractions you are interested in receiving information from
Terms*
- I agree to ACVB’s privacy policy and terms of use
Comments
This field is for validation purposes and should be left unchanged.