• Submit Your Reunion Request For Proposal (RFP) Form


  • REUNION REQUEST FOR PROPOSAL (RFP) FORM

    *Note: If you require less than 10 sleeping rooms or meeting space only, please contact hotels directly with your request.

    STEP 1: Please complete this form. Once received, we’ll share your information with the best hotels that meet your reunion needs.
    STEP 2: Hotels will contact you with rates and availability and work with you directly throughout the planning process.
    STEP 3: Once you sign a contract with a hotel within the Downtown, Midtown, or Buckhead areas, please notify us via email. This will qualify you for complimentary brochures and other services.

     
    Please complete information below:
     
    Contact Name: 
    Contact Mailing Address: 
    City: 
    State:
    Zip:
    Phone:
    Email:
    Reunion Name:
    Preferred Dates:
    (Please include year)
    Alternate Dates:
    (If you are not flexible at all, please say: DATES SET)
    Total Attendance:
    Frequency:
    (Please tell us if your reunion is Annual, Every 2 or 3 years, or Varies.)
    Competing Cities:
    (Are you considering other cities besides Atlanta for this reunion?)
    Who makes the final decision on the hotel?
    (Committee or Client)
    What date do you need proposals from the hotels?
    (We normally give 5 business days for hotels to respond.)
    Please specify what date will you sign a contract to secure a hotel:

     

    Room Block (please break down by day)
    (Group discounts begin at 10 rooms per night. Hotels usually can accommodate 4 ppl per room. If you sign a contract for rooms you do not use, the hotel may hold you accountable. Please give your most realistic estimate.)
    Day Wed   Thur   Fri   Sat   Sun   Mon   Tues
    # of Rooms            

     

    Food & Beverage Program: (EXAMPLE: Saturday, Meet & Greet, 50 ppl, Light appetizers )
    Date Name of Function
    (Meet & Greet, Banquet, etc.)
    Number of People Type of Meal
    (Plated/Buffet/Appetizers)
    Location
    (Hotel/Park/Offsite )
             
             
             

     

    History/Future: (List the city and hotel for last 2-3 years.)
    (Where was your reunion held previously: EXAMPLE: 2009, Las Vegas, NV, Hilton, $99)
     

    1. 
       
    2.  
       
    3.  
       
    Desired Sleeping Room Rate Range:  
    Areas of the city you are able to consider?     
       
    Please list any other special requests/considerations that may make a difference. (Pool, Airport Shuttle, Parking, ADA rooms, etc.)
     
    Please list any local attractions you are interested in receiving information from:
     
     

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